1. Introduction
One Football Academy Group (“we”, “our”, “us”, “the Club”), trading as One Football Academy, is committed to protecting and respecting your privacy.

We act as the data controller in relation to the personal data you provide to us. We ensure that personal data is processed lawfully, fairly, and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We take appropriate technical and organisational measures to safeguard your personal data against unauthorised access, loss, misuse, or disclosure.

For all data protection queries, please contact:
Jayson Mehra

2. What Personal Data We Collect

Personal data means any information from which an individual can be identified.

We may collect, use, store, and transfer the following personal data:
• Full name
• Date of birth
• Home address
• Email address
• Telephone number
• Gender
• Emergency contact details

We may also collect special category personal data, including:
• Medical or health information (for safeguarding, welfare, and safety purposes)

This information is collected:
• When you register as a player, parent/carer, member, coach, or volunteer
• Through forms (online or in person)
• Via email, telephone, or other correspondence

Where required, special category data will only be processed with explicit consent.

Failure to provide required personal data may prevent us from administering membership or providing our services.

3. How We Use Your Personal Data

We will only use your personal data for the purposes for which it was collected.

Our primary purposes include:
• Administering membership and registrations
• Organising training sessions, matches, and events
• Communicating club updates and information
• Managing safeguarding and welfare requirements
• Complying with governing body regulations

4. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

Contractual Necessity
• Processing membership applications
• Managing participation in matches and training
• Communicating essential club information
• Sharing relevant data with coaches and officials

Legal Obligation
• Compliance with safeguarding and regulatory requirements

Legitimate Interests
• Internal administration and record-keeping
• Communication with members and participants
• Efficient operation of the Club

Consent
• Use of images, videos, and publicity materials
• Direct marketing communications
• Processing medical or health data

You may withdraw consent at any time.

5. Data Sharing

We may share your personal data where necessary with:
• The Football Association and County Football Associations
• Leagues and competition organisers
• Coaches, referees, and team officials
• Approved third-party service providers

Data may also be shared:
• To comply with legal obligations
• To protect the safety and welfare of individuals
• For safeguarding purposes

Where required, data may be stored on FA systems such as the Whole Game System.

6. International Transfers

In limited circumstances, personal data may be transferred outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK GDPR.

7. Data Security

We implement appropriate security measures to protect personal data, including:
• Restricted access to authorised individuals only
• Secure digital systems and password protection
• Safe storage of physical records

8. Data Retention

We retain personal data:
• For the duration of your involvement with One Football Academy
• For up to 12 months after membership ends, unless a longer period is required by law or safeguarding obligations

Some data held on FA systems is subject to their own retention policies.

9. Your Rights

Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

Providing personal data is voluntary, but failure to do so may affect your ability to participate in Club activities.

10. Updates to this Policy

We may update this Privacy Notice from time to time. Any significant changes will be communicated appropriately.

11. Contact

For any questions or requests relating to this Privacy Notice, please contact:

Jayson Mehra
One Football Academy Group (trading as One Football Academy)

Info@onefootballacademy.co.uk